Privacy Policy
Our Commitment to Privacy
The Jewish Foundation of Greater Toronto (“JFGT”) is committed to protecting the privacy of the personal information of our donors, fundholders, fund advisors, prospective donors, committee members, volunteers, and other stakeholders. Our Privacy Notice below explains how we collect, use, disclose, or otherwise handle your personal information. If you do not agree to our privacy practice, do not use our website (“Website”) or our donor portal (“Donor Portal”).
Last updated: December 18, 2023
What is Personal Information?
Personal information is information about an identifiable individual. Respecting privacy and safeguarding the integrity of personal information is a foremost priority. Our responsibility is to limit the use of personal information solely to what we legitimately need to do our work. Examples of personal information may include name, address, email, phone number, demographic information, financial information, philanthropic interests, religious affiliation etc.
Collection and Use of Personal Information
JFGT collects, uses, and discloses personal information from donors and from Authorized Fund Representatives, including fundholders, fund advisors, and successor fund advisors; this personal information is used to identify and help them meet their philanthropic needs, process donations, provide tax receipts, make disbursements from funds, keep those individuals informed about gift giving opportunities and JFGT and community events and activities, recognize their philanthropic activities in the community, and comply with legal and regulatory guidelines and reporting requirements.
JFGT collects, uses, and discloses personal information from the Board of Directors, JFGT Trustees, and committee members to assist them in performing their volunteer duties, and comply with regulation, guidelines, and reporting requirements.
We may collect and use your personal information when you:
- Visit the Website, fill out one of our surveys, sign up as a volunteer, subscribe to our newsletters and updates, and other interactive communication you engage in on our Website
- Open or donate to a fund with JFGT
- Create an account or access our Donor Portal
- Donate online or through third parties
- Attend our events
- Participate in community programs and services
- Contact us
In addition, if you provide us with personal information of another individual, you represent that you have obtained all necessary consents from such person to enable us to collect, use and disclose such personal information for the purposes set forth in this notice.
Where donors make gifts to a fund, unless donor anonymity is requested, JFGT discloses donation-related information to the relevant Authorized Fund Representatives to enable them to steward gifts and thank donors appropriately. The personal information disclosed to the Authorized Fund Representatives, unless anonymity is requested, includes the donor’s name, mailing and/or email address and the donation amount. All donors have the right to request anonymity and can do so prior to confirming their donation online, or by noting their request for anonymity when mailing or delivering a donation to the office.
Sharing of Personal Information
We do not sell, rent, or disclose your personal information to third parties without your consent, except as described below or as required or permitted by applicable law.
Unless an Authorized Fund Representative requests to remain anonymous, we will provide information to the charity receiving funds when we make distributions from a fund. JFGT and United Jewish Appeal of Greater Toronto (UJA), a separate registered charity, follow a shared operating protocol which involves a degree of relevant and proportionate ongoing information sharing, carried out in the legitimate interests of both JFGT and UJA in supporting their individual and collective objects. Information is shared with UJA to ensure: (1) that we perform our services in the most cost-efficient and professional manner, as JFGT shares certain resources, namely back-office services and specific fundraising resources, with UJA; and (2) that any approaches to any community members, including JFGT donors and Authorized Fund Representatives, are handled sensitively and proportionately, including to prevent the same community members receiving multiple approaches at the same time from both JFGT and UJA, where they may not reasonably expect this. To understand how UJA handles personal information, read their Privacy Notice here.
When we choose to have certain services provided by third-party providers, we select providers very carefully. For example, our Website and Donor Portal are integrated with third-party solutions for donation payment processing and giving distribution recommendations in order to provide our valued donors/fund advisors/fund representatives with a safe, efficient, and user-friendly experience. We remain accountable for protecting your privacy and by way of contract we ensure the third party adheres to all requirements under privacy law to safeguard and protect personal information.
We share your personal information with third-party analytics and digital marketing service providers to assist us with these activities such as Google Analytics, SurveyMonkey and Campaign Monitor; however, we do not allow our third-party analytics and digital marketing service providers to use your personal information for their own purposes and only permit them to process same for specified purposes and in accordance with our instructions.
Storage and Location of Personal Information
We use service providers who may access or store personal information in foreign jurisdictions in the course of providing services to us, thus, your personal information may be transferred outside of Canada.
Information About Our Website
When you access our Website or Donor Portal whether by computer, mobile phone, or other devices, we automatically collect certain information about your use of our Website, using technologies such as cookies. This information may include geographical location and identifiers of your device; bandwidth used; system and connection performance; browser type and version; operating system; referral source; length of visit; page views; IP address or other unique identifiers for your device. A third-party cookie is one that is set by another website or social media platform that you use when you visit our Website, and these cookies are often used to track users across multiple websites. We may use third-party cookies to establish or maintain ongoing relationships with visitors to our Website. Visitors who have concerns about these cookies can activate third-party cookie blocking offered by most browsers.
Safeguards and Retention
We have implemented reasonable administrative, technical, and physical measures to safeguard the personal information under our control against theft, loss and unauthorized access, use, modification, and disclosure. For example, we use password protocols and secure network connections to protect personal information, and our software is routinely updated to maximize protection of confidential information. Information is stored in locked files and secure computer systems. Discarded personal information is shredded or otherwise securely destroyed.
All staff members are required to sign confidentiality agreements and receive privacy training to ensure that they can follow our privacy policy and procedures. We also take measures to ensure the integrity of the information you provide. The only staff members and service providers who have access to personal information are those who “need-to-know” the information in order to carry out their job duties.
We retain personal information only for as long as necessary to carry out the purposes discussed in this Privacy Notice or to meet our legal or business requirements.
We may also create and retain de-identified or anonymized personal information for internal research and analysis purposes, including to improve our operations.
Your Choices
- Marketing Communications. If you no longer want us to contact you by email or other forms of communication, you may use the ‘unsubscribe’ link at the bottom of our email or send us a request by contacting us.
- Withdrawing your Consent. If you have provided consent to our collection, use or disclosure of personal information, you may withdraw your consent at any time (subject to our legal or contractual restrictions) by contacting us. If you withdraw your consent, we may not be able to provide certain products or services to you.
- Closing your Portal Account. You can also close your account on the Donor Portal at any time. To close your account or request to delete the personal information contained within your account profile, please contact us. If you close your account or delete personal information contained within your account profile, we may still retain certain information to meet our legal or regulatory obligations. For more information review the “Safeguards and Retention” section above.
Your Right of Access and Correction
You have the right to request access to or correct your personal information under our control, subject to limited exceptions under applicable law. You may make such requests by contacting us. We may request certain personal information from you when you make such a request to verify your identity. In addition, donors may have the ability to update certain personal information through the Donor Portal.
Updates to our Privacy Notice
We may update this Privacy Notice periodically to reflect changes to our privacy practices. We invite you to revisit this page periodically.
Contact Us
If you have any questions, concerns, or comments about our privacy practices, or wish to request access to or correction of your personal information in our records, please contact us at:
Jewish Foundation of Greater Toronto
Attn: Privacy Officer
4600 Bathurst Street
Toronto, ON M2R 3V2